How to phase your business from working remotely to onsite

Phasing your business from working remotely to onsite

COVID-19 has penetrated every aspect of our life. It caused distraction to our society and economy. Sadly, businesses were forced to implement a lot of changes in order to survive. Now is the time when we see the light at the end of this tunnel. With all the precautions taken to date, most of the United States is ready (or have already started) to reopen the economy.  

Klik Solutions began this attempt of returning to normal as well: 

  • We started to have in-person meetings in Baltimore office this month.  
  • Our office in Ukraine will be open few days a week starting July.  

We are slowly and deliberately phasing our business to onsite. We hope you do too.   

Let’s review together the general phased approach proposed by CDC to the re-opening of America:  

Phase One 

  • Encourage telework 
  • Return to work in phases 
  • Close common areas (e.g. cafeterias, fitness facilities) 
  • Or establish strict occupancy limits 
  • Ensure special accommodations for vulnerable populations (older adults or people with preconditions)  

Phase Two 

  • Continue to encourage telework, whenever possible and feasible with business operations 
  • Continue to close common areas  
  • Or enforce moderate social distancing protocols 
  • Continue to ensure special accommodations for vulnerable populations (older adults or people with preconditions) 

Phase Three 

  • Resume unrestricted staffing of worksites 

Also, follow these baseline practices that are related to every business: 

  • Masks are here to stay – encourage your employees to wear masks when they are not at their desks 
  • Continue enforced Social Distancing of at least 6 feet 
  • Consider Temperature Checks for every employee when they enter the premises  
  • Keep sanitation level high at all time – disinfect all used items and touched surfaces frequently 
  • Limit business travel when possible 

As about IT-related actions, businesses need to remain flexible about working from home policy, which means that at any time employees can potentially move back to working remotely if needed. At Klik Solutions, we will ensure your reopening goes smoothly and painlessly, with no IT issues.  

If you need any help phasing your business back to onsite, just let us know – Get Free a Proposal Now 

Remote Work is Our Present, Will it be Our Future?

Remote Work is Our Present, Will it be Our Future?

Even before Covid-19, remote work was rapidly increasing due to advanced technology capabilities and Internet coverage. Looking at the statistics, we see that a lot of companies embraced the change, from 2005 to 2017, there has been a 159% increase of remote work. Now, at the time of pandemic, those rates skyrocketed. Looking at this increase and recent research [LINK], workforce will not be the same as before pandemic. What we predict is a new dynamic in business world where remote work becomes a new standard, or a mixed model is used where working from home and going to office is well-balanced.

Salesforce Research recently published data using Tableau Interactive Dashboard to better understand the outlook of remote work.

  • About 69% off respondents believe that the pandemic will permanently change the nature of their work
  • About 66% believe that their skill set is up to date

When asked about productivity, communication and collaboration with colleagues while working remotely, more than 80% of responders rated those aspects as excellent or good.

Another set of questions indicates that people are even more productive while working remotely.

Who are those professionals who can work remotely?

In the past, remote work was mostly common for customer service jobs. Later, and now especially, it is gaining more popularity in other sectors such as  Technology, IT, Healthcare, Sales and Education. Working remotely gives businesses an access to a huge pool of talents from all over the world. If you are a business owner and still skeptical about remote work, then you can try to implement flexible work from home policy. This will allow employees to work 2 or 3 days from home and commute to the office the rest of the days.

1. The reduced costs for businesses

With people working from home, businesses can save a lot money by scaling down office space and reducing fixed costs. There will be no need for the office furniture, coffee machine, snacks and paper/office supplies. On a green side, just think about how many trees you can save by cutting down office printing!  

2. Happier and, as a result, more productive employees

When your employees work from home, they don’t need to commute which will save a lot of time and gas money. Instead they can focus more on important fulfilling things like family, hobbies or self-care which will contribute to improving their life-work balance.

3. There are tools available that make remote work productive and painless

In 2020, there is no need to worry about lack of communication between team members. There are many apps with remote admin capabilities that keep people connected. Most popular ones are Teams, Slack, Skype, Zoom and Google hangouts. To successfully track team’s progress and effectiveness, you can use software such as Planner, Trello and Asana. Cloud technology made it possible for businesses to remotely store, access and share company’s files and resources from anywhere. Modern IT makes remote workforce easy and extremely effective. 

If you want to try remote work for your business, we are here to help. We will make your experience smooth and secure with 24/7 IT and Cloud support. Please contact us at info@klik.solutions. We are looking forward to helping you thrive.

Quick Guide: Setting Up a Remote Workforce During the Coronavirus Crisis  

remote work

Flattening the Curve. That’s the most basic rule businesses can follow as COVID-19 – the dreaded coronavirus – spreads around our communities. 

But business needs to continue. Your customers and employees depend upon the services or products you provide for their remote work. 

One of the most effective ways to help flatten the curve is to enable as many of your employees as possible to work remotely from home.  

There are a few helpful items to make for a productive, safe remote working environment. 

Communication & Collaboration Tools 

  • Microsoft365 gives business access to cloud based tools such as Microsoft Teams for internal collaboration & communicating in real time. SharePoint is another MS365 tool that allows teams to collaborate as well as securely share documents and other assets. 
  • Cloud applications like Skype, Zoom and Slack allow your team to communicate with each other and with clients, vendors, and prospects anywhere in the world.

Centrally Managed Access & Security 

  • Your Managed Services Provider (MSP) is a fantastic resource to set up secure remote VPN access tools. For example Sophos Clientless Remote Desktop, Sophos VPN, SonicWall VPN, and others. 
  • As part of your MSP platform, user endpoints – laptops, tablets, and other company provisioned devices – should be optimized with the latest security patches and updates.  
  • MSP managed security tools also include managed anti-virus, anti-malware, ransomware protection, spam filtering. And other automated features to reduce security risks. 
  • Enable extra layers of security protection such as multi-factor authentication (MFA), updated password policies, and other features for your business applications. 
  • Remind remote employees DAILY about security threats such as phishing, safe internet use, and other cyberattack methods. Therefore employees need to be even more diligent when using email and the internet away from the office in their working environment. 

Your Business Controls the Technology 

  • Depending on security controls your business has in place, there may be changes required for a secure remote workforce. It is critical at this time that your organization continues to be diligent to avoid lapses in security. 
  • Be sure that the technology your employees use for business are devices and connections that your business controls. Use of personal devices, the ability for employees to ‘kill’ certain protections, or using devices that your MSP can’t “see” should prevent them from connecting to your network. 
  • Have an up to the minute inventory of all devices online and under management. And keep track of where those devices are physically. Once a device leaves your place of business, there’s always a risk of that device being lost, stolen, or inoperable. So your MSP should be able to provide an end point protection that tracks and secures devices remotely. 

Keep Tabs on your People 

  • Make sure everyone has accurate up to date contact information. Put this information into a document for employees so they can connect with one another outside of communication applications if necessary. 
  • Communication from leadership is key to making sure production levels remain as high as if everyone were in the office together. Check in, schedule conversations, and remain social to keep your teams engaged. 
  • Create a hierarchical communications protocol for any all staff or departmental communications. There are additional tools such as SMS/texting, and messaging apps that can be used outside of the corporate email chain if necessary in your remote working environment. 

Know How to Get Help 

  • Make sure your employees know how to get help desk support from internal contacts or your MSP. It’s easy to find “workarounds” when they’re away from the office. Ensuring an easy path to IT support eliminates security, downtime, and data loss risks. 

Finally, pay attention to information posted on the CDC and WHO websites, above all social media channels, and other forms of communication. This will help you communicate clearly with unbiased information when making decisions and updating your team to any changes in the pandemic. It can also guide you on policies for client visits, employee travel, events, and more. 

For more information about how Klik.Solutions helps businesses with advanced, tailored remote working solutions, contact info@klik.solutions or visit www.klik.solutions. 

Stay Healthy!